PRD Archive
Access and manage completed and archived PRDs, including restoring archived items back to draft status.
Last updated: March 1, 2026PRD Archive
The PRD Archive provides access to PRDs that are no longer active on your main dashboard. This includes both completed PRDs (successfully implemented) and archived PRDs (set aside without completion).
Overview
Your project dashboard shows only active work in the Plan, Build, and Test stages. Completed and archived PRDs are moved to the archive to keep your main view focused on current priorities.
Two categories of archived PRDs:- Completed — PRDs that were successfully implemented and deployed
- Archived — PRDs that were set aside without completion (cancelled, deprioritized, or replaced)
Accessing the Archive
From the Project Dashboard
Archive Modal Layout
The archive modal contains:
- Two tabs at the top (Completed | Archived)
- Search bar to filter PRDs by title
- PRD list with relevant details for each category
- Close button to return to the dashboard
Completed PRDs
What Are Completed PRDs?
Completed PRDs are those that have been:
- Successfully implemented and tested
- Approved by reviewers
- Committed to the main codebase
- Marked as "completed" status
Completed PRD Information
Each completed PRD shows:
- Title of the completed feature
- Completion date when it was marked complete
- Completed by which team member finished the work
- Story count indicating the scope that was delivered
Actions for Completed PRDs
View Details (Read-Only)- Click any completed PRD to view its full details
- Shows the original requirements, user stories, and implementation notes
- No editing allowed — completed PRDs are locked for historical reference
- Use completed PRDs as templates for similar future work
- Reference implementation patterns and decisions
- Review what was actually delivered vs. originally planned
Archived PRDs
What Are Archived PRDs?
Archived PRDs are those that were:
- Cancelled due to changing priorities
- Replaced by alternative approaches
- Set aside for future consideration
- Moved out of active development for any reason
Archived PRD Information
Each archived PRD shows:
- Title of the archived feature
- Archived date when it was moved to archive
- Archived by which team member archived it
- Original status what stage it was in when archived
Actions for Archived PRDs
View Details- Click any archived PRD to view its full details
- Shows the original requirements and any work that was completed
- Indicates why it was archived (if documented)
- Click "Restore" to move an archived PRD back to active status
- Restored PRDs return to "draft" status in the Plan stage
- You can then update requirements and restart the workflow
Searching and Filtering
Search Functionality
Use the search bar to quickly find specific PRDs:
- Search by title — Type any part of the PRD title
- Real-time filtering — Results update as you type
- Case insensitive — Searching works regardless of capitalization
Search Tips
- Search for feature names (e.g., "user login", "dashboard")
- Search for keywords (e.g., "payment", "notification")
- Search for PRD codes if your team uses them (e.g., "PRD-001")
Restoring Archived PRDs
When to Restore
Restore archived PRDs when:
- Priorities change and the feature becomes important again
- Resources become available for previously cancelled work
- Requirements evolve and you want to build on previous planning
- Similar requests come up and you can reuse the planning work
How to Restore
After Restoration
Once restored, the PRD:
- Appears in Plan stage with "draft" status
- Retains original content — all requirements and stories preserved
- Gets new timestamps — last updated reflects restoration date
- Can be edited — update requirements as needed before proceeding
Archive Management Best Practices
When to Archive vs. Complete
Archive when:- Feature is cancelled or deprioritized
- Requirements change significantly (archive old, create new)
- Feature is replaced by different approach
- Work is paused indefinitely
- Feature is successfully implemented and tested
- All user stories pass acceptance criteria
- Work is committed to main codebase
- Feature is available to users
Organizing Your Archive
Document reasons for archiving:- Add notes about why the PRD was archived
- Include context for future team members
- Reference alternative solutions that were chosen
- Periodically review archived PRDs for restoration opportunities
- Clean up obviously outdated archived items
- Use archived PRDs as learning material for new team members
Search and Discovery
Use descriptive titles when creating PRDs:- Makes archive searching more effective
- Helps with future restoration decisions
- Improves team knowledge sharing
Common Workflows
Quarterly Archive Review
Template Creation
Knowledge Transfer
Troubleshooting
PRD not appearing in archive
Check that the PRD status is actually "completed" or "archived". PRDs in other statuses remain on the main dashboard.
Can't restore archived PRD
Verify that:
- You have permissions to edit PRDs in the project
- The PRD is actually in "archived" status (not "completed")
- There are no conflicts with existing active PRDs
Search not finding PRDs
- Check spelling of search terms
- Try searching for partial words or keywords
- Verify you're in the correct tab (Completed vs. Archived)
- Clear the search and browse manually
Archive modal not loading
This may indicate:
- Network connectivity issues
- Permissions problems accessing the project
- Browser compatibility issues
Refresh the page and try again, or contact your administrator.
Related Articles
- Project Dashboard — Understanding the main dashboard stages
- Managing Project Components — Overall project management workflows
- Session Navigation — Working with agent sessions on PRDs